Privacy Policy

Rephrase Media, Inc. ("Rephrase Media", "We", "Us", "Our") respects and values the privacy of all users. This Privacy Policy describes the information we collect when you use the Obin educational vocabulary learning platform (the "Service"), how we use that information, and under what circumstances we may disclose it.

This Privacy Policy should be read in conjunction with our Terms of Service.

1. Changes to Privacy Policy

Our Privacy Policy may change from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Effective Date" above.

YOUR CONTINUED USE OF THE SERVICE CONSTITUTES YOUR ACCEPTANCE OF ANY AMENDMENTS TO AND THE MOST RECENT VERSION OF THIS PRIVACY POLICY.

2. Information We Collect

a. Information You Provide

We collect information that you actively provide to us, including:

• Account Information: Email address, name, and authentication credentials (when using Firebase Authentication or email/password login)
• User-Generated Content: Image descriptions, observations, vocabulary words, and other educational content you submit
• Profile Information: Grade level, preferred language, and learning preferences
• Communication: Messages you send us through contact forms or email

b. Automatically Collected Information

When you use the Service, we automatically collect certain information:

• Device Information: Browser type, operating system, device type, IP address
• Usage Information: Pages visited, features used, time spent on the Service, images generated, descriptions submitted
• Session Information: Login times, logout times, session duration
• Performance Data: Error logs, system performance metrics

c. Cookies and Similar Technologies

We use cookies and similar tracking technologies to track activity on our Service and store certain information. Cookies are files with a small amount of data that are sent to your browser from a website and stored on your device.

We use cookies for:

• Session management (keeping you logged in)
• User preferences (theme selection, language preferences)
• Analytics and performance monitoring

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, some portions of our Service may not function properly.

d. AI and Third-Party Services

We use third-party AI services (OpenAI) to provide core functionality:

• DALL-E 3: Generates educational images based on topics
• GPT-4o: Provides feedback on descriptions and extracts vocabulary
• Whisper: Transcribes audio descriptions (if audio features are used)

Content you submit may be processed by these services. Please see our section on "How We Share Information" for details.

3. Children's Privacy (COPPA Compliance)

Protecting children's privacy is important to us. The Service may be used by children under 13 with parental consent.

Information We Collect from Children

With parental consent, we may collect from children under 13:

• Email address (for account creation and authentication)
• Educational content (descriptions, vocabulary words)
• Usage data (to improve the educational experience)

Parental Rights

Parents/guardians have the right to:

• Review their child's personal information
• Request deletion of their child's personal information
• Refuse further collection or use of their child's information
• Consent to collection but not to disclosure to third parties

To exercise these rights, please contact us at: support@paraphrasetool.com

Parental Consent

Before collecting personal information from a child under 13, we require verifiable parental consent. We will notify parents of:

• The types of information we collect
• How we use that information
• Our disclosure practices
• The parent's rights

4. How We Use Your Information

We use the information we collect to:

• Provide the Service: Generate images, provide feedback, track vocabulary progress
• Improve the Service: Analyze usage patterns, identify bugs, enhance features
• Communicate with You: Send service updates, respond to inquiries, provide support
• Personalize Experience: Remember your preferences, customize content for your grade level
• Educational Research: Conduct anonymized research to improve educational outcomes
• Safety and Security: Detect fraud, protect against abuse, ensure service integrity

5. How We Share Your Information

We do not sell your personal information. We may share your information only in the following circumstances:

a. With Your Consent

We will share your information when you explicitly give us permission to do so.

b. Service Providers

We share information with third-party service providers who perform services on our behalf:

• OpenAI: For AI-powered image generation and text analysis
• Firebase (Google): For authentication services
• Cloudflare: For storage and database services
• Google Cloud: For hosting and infrastructure

These providers are contractually obligated to protect your information and use it only for the services they provide to us.

c. Legal Requirements

We may disclose information if required to do so by law or in response to:

• Court orders or legal process
• Law enforcement requests
• Protection of our rights or property
• Prevention of harm or illegal activity

d. Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you before your information becomes subject to a different privacy policy.

6. Data Security

We implement appropriate technical and organizational security measures to protect your information against unauthorized access, alteration, disclosure, or destruction.

Our security measures include:

• Encrypted data transmission (HTTPS/SSL)
• Secure authentication (Firebase Auth with industry-standard practices)
• Regular security audits and updates
• Access controls and authentication
• Secure data storage with access logging

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee its absolute security.

7. Data Retention

We retain your information for as long as necessary to provide the Service and fulfill the purposes described in this Privacy Policy. Specifically:

• Account Data: Retained while your account is active and for a reasonable period after account deletion
• Vocabulary Data: Retained to provide educational continuity unless you request deletion
• Usage Data: Retained in aggregated/anonymized form for analytics and improvement
• Legal Requirements: Some data may be retained to comply with legal obligations

8. Your Rights and Choices

Access and Update

You can access and update your account information by logging into your account.

Delete Your Account

You can request deletion of your account and associated data by contacting us at support@paraphrasetool.com. Please note that some information may be retained for legal or business purposes.

Opt-Out of Communications

You can opt out of promotional emails by following the unsubscribe instructions in those emails. You cannot opt out of service-related communications (e.g., account verification, security alerts).

Cookie Preferences

Most web browsers allow you to control cookies through their settings. However, disabling cookies may limit your ability to use certain features of the Service.

9. Third-Party Links

The Service may contain links to third-party websites. We are not responsible for the privacy practices of these websites. We encourage you to read the privacy policies of any third-party sites you visit.

10. International Users

The Service is hosted in the United States. If you access the Service from outside the United States, your information will be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your country.

11. California Privacy Rights

If you are a California resident, you have certain rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information we collect, use, and share
• Right to request deletion of your personal information
• Right to opt-out of the sale of personal information (note: we do not sell personal information)
• Right to non-discrimination for exercising your rights

To exercise these rights, please contact us at support@paraphrasetool.com.

12. Do Not Track

We do not currently respond to "Do Not Track" browser signals, as there is no industry standard for how to respond to such signals.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

• Posting the new Privacy Policy on this page
• Updating the "Effective Date"
• Sending an email notification (if we have your email address)

We encourage you to review this Privacy Policy periodically.

For Parents/Guardians

If you have questions about how we handle children's information or wish to exercise your parental rights, please contact us using the information above with "COPPA Request" in the subject line.